Microsoft Excel 2003 Shortcut Keys

General Shortcuts

New Workbook....................................................... CTRL N

Open Existing Workbook ....................................... CTRL O

Save Workbook ....................................................... CTRL S

Save Workbook As ..........................................................F12

Print Workbook.......................................................CTRL P

Print Preview ........................................................CTRL F2

Spell Check Workbook ......................................................F7

Excel Help menu ...............................................................F1

What’s This Help Tool .........................................SHIFT F1

Moving Around Shortcuts

Move to next cell down & accept data entry............ENTER

Move to prev cell up & accept data entry ...SHIFT ENTER

Move one cell right & accept data entry.......................TAB

Move one cell left & accept data entry ............ SHIFT TAB

Move one cell up, down, left, or right ....................

Move to edge of current data region..........CTRL

beginning of row ......................................................HOME

Beginning of worksheet.................................CTRL HOME

Last used cell on worksheet ..............................CTRL END

Down one screen.......................................................PG DN

Up one screen ............................................................PG UP

One screen to right ..........................................ALT PG DN

One screen to left ............................................. ALT PG UP

Next sheet in workbook .................................CTRL PG DN

Previous sheet in workbook .......................... CTRL PG UP

Move to next unlocked cell............................................ TAB

Go To ................................................................................F5

Find......................................................................SHIFT F5

Find Next..............................................................SHIFT F4

Data Entry Shortcuts

Start a new line in the same cell..................... ALT ENTER

Enter Array Formula...................... CTRL SHIFT ENTER

Display the Formula Palette .................................CTRL A

Insert Function arguments ....................... CTRL SHIFT A

Insert a hyperlink....................................................CTRL K

Edit the active cell ............................................................F2

Paste Function......................................................SHIFT F3

Calculate all workbooks....................................................F9

Calculate active workbook .......................... CTRL ALT F9

Calculate active worksheet..................................SHIFT F9

Start a formula ....................................................................=

Insert AutoSum formula..............................................ALT =

Enter date .................................................................CTRL ;

Enter time ....................................................CTRL SHIFT :

Cancel Data Entry......................................................... ESC

Fill down ................................................................CTRL D

Fill to the right .......................................................CTRL R

Fill range with current entry ....................... CTRL ENTER

Copy .......................................................................CTRL C

Copy formatting ........................................ CTRL SHIFT C

Copy value from cell above ........................CTRL SHIFT "

Paste Once .............................................................. ENTER

Paste Multiple Times..............................................CTRL V

Paste formatting only ................................ CTRL SHIFT V

Cut..........................................................................CTRL X

Clear cell Contents................................................DELETE

Delete Selection........................................CTRL HYPHEN

Insert Blank Cells .......................................CTRL SHIFT +

Edit a cell comment ..............................................SHIFT F2

Paste Range Names ...........................................................F3

Create Range Names ................................CTRL SHIFT F3

Define Range Name...............................................CTRL F3

Delete selection .......................BACKSPACE or DELETE

Delete text to the end of the line ................CTRL DELETE

Redo ....................................... ALT SHIFT BACKSPACE

Repeat Last Command ......................................................F4

Insert a new worksheet .......................................SHIFT F11

Create a chart using selected range................................F11

Group sheets................... SHIFT CTRL PG DN or PG UP

Undo....................................................................... CTRL Z

Formatting Shortcuts

Style dialog box ...................................ALT ' (apostrophe)

Format Cells dialog box.........................................CTRL 1

General number format ............................CTRL SHIFT ~

Currency Format ......................................CTRL SHIFT $

Percentage Format .................................CTRL SHIFT %

Date Format..............................................CTRL SHIFT #

Time Format ...........................................CTRL SHIFT @

Comma Format......................................... CTRL SHIFT !

Apply the outline border ......................... CTRL SHIFT &

Remove outline borders ............................CTRL SHIFT _

Bold........................................................................CTRL B

Italics ...................................................................... CTRL I

Underlining............................................................CTRL U

Strikethrough ..........................................................CTRL 5

Hide rows................................................................CTRL 9

Unhide rows.............................................. CTRL SHIFT (

Hide columns ...............................................CTRL 0 (zero)

Unhide columns ........................................ CTRL SHIFT )

Toggle displaying values or formulas.....................CTRL `

Display the AutoComplete list ...................................ALT

Selecting Ranges

Select current region ..................................CTRL SHIFT *

Extend selection one cell...........................SHIFT

Extend selection to last used cell ......... CTRL SHIFT END

Select the entire column .......................CTRL SPACEBAR

Select the entire row............................ SHIFT SPACEBAR

Select the entire worksheet......................................CTRL A

Select all objects on sheet ....... CTRL SHIFT SPACEBAR

Select the current array ........................................... CTRL /

Select all cells with comments....................CTRL SHIFT O

Select unmatching values ........................................ CTRL \

Select Direct Successors .......................................... CTRL [

Select all Successors ................................... CTRL SHIFT {

Select Direct Predecessors....................................... CTRL ]

Select all Predecessors ............................... CTRL SHIFT }

Select visible cells in current selection ....................... ALT ;